Issued vide C.O. No.WL/UNF-3/CPMG(Assn)/2013 dated 28-10-2013.
Present
Official
Side Staff Side
(IP/ASP)
1.
|
Shri Tilak De, Chief PMG, Odisha Circle, Bhubaneswar
|
1.
|
Shri Pitabasa Jena, Circle Secretary,AIAIASP-cum, ASP(TO), CO,
Bhubaneswar
|
2.
|
Shri P.K. Singh, DPS(HQ), Circle Office, Bhubaneswar
|
||
3.
|
Shri A.K. Singh, DPS(BD), Circle Office, Bhubaneswar
|
2.
|
Sk. Md Noman, President, AIAIASP-cum- ASPOs(OD), Bhadrak Division
|
4.
|
Shri Sukhbir Singh, DA(P), Cuttack
|
||
5.
|
Shri G.C. Sahu, AD(WL), Circle Office, Bhubaneswar
|
New Items
Item No. 1-10/2013:- Request for adherence of Time-schedule for preparation /
completion of APARs of IPs/ASPs.
Brief:- This has a reference to old
agenda No.4-5/2012. The time-schedule for preparation / completion of APARs has
been prescribed in Dept. of Per. & Trg. OM dated 23-7-2009. But, in many
instances the Reporting Officers and Reviewing Officers are not strictly
adhering to the time line to complete the APARs. This Association would like to
bring your kind notice the following instances where the APARs for the year
2011-12 have not been completed and disclosed so far to the officer reported
upon.
Region
|
Name of IP / ASP in
respect of whom the APARs for the year 2011-12 have not been completed and
disclosed.
|
Berhampur
|
Almost All IPs &
ASPs
|
Sambalpur
|
Almost All IPs &
ASPs
|
Bhubaneswar HQ
|
IPs/ASPs for whom the
DPS (BD/Technology) is the reviewing Authority.
|
The Association has also brought to the notice of CPMG
vide this Association letter No. AIAIPASP/Corr-1/16/2013 dated 15-7-2013.
This
Association urges for kind intervention of the CPMG in the matter and to put a
system in place for monitoring on adherence of Time-schedule for preparation /
completion / disclosure of APARs.
Reply:- Directorate guidelines
in timely completion of all offcials including IPs/ASPs have been circulated to
all the Divisional Heads / PMsG from time to time. The instruction will be
reiterated for timely implementation of the same. Reporting/Reviewing Officers
for the period 2011-12 will be reminded for submission of duly completed APARs
of IPs/ASPs for the period 2011-12.
Action:-AD(Staff)
Item No. 2-10-2013:- Provision
of proper infrastructure, basic amenities and proper sanitation for functioning
of Sub-Divisional Offices.
Brief:-
This is with reference to old agenda No.6-5/2012. In the reply this association
was asked to specify Sub-Divisions where replacement of chair / almirah etc. is
urgently required. A list of Sub-Divisions where replacement of furniture and
almirah are urgently required has already been provided vide Association Letter
No.AIAIPASP/Corr-1/15/2013 dated 8/7/2013.
This Association requests for consideration and
necessary action in the matter.
Reply:- AD(MM) will please put
up the file on the nature of action taken on the letter of the Association
which was given by AD(WL) during July, 2013.
Action:-AD(MM)
Item No. 3-10-2013:- Request for immediate
sanction of pending TA Bills of IPs/ASPs pending at the Divisional level and to
allow the motor cycle mileage /Auto fare / Food bills.
Brief:-
There are some Divisions where the TA
bills of IPs and ASPs are lying pending for months together. For example in
case of Sundergarh Division TA bills of IPs and ASPs are lying pending since October-2012.
In case of Puri Division after intervention of DPS(HQ) pending TA Bills were
sanctioned only in the month of August-2013. There are many Divisions who are
restricting the motor cycle mileage to 250 - 500 km in a month. It is to mention
that most of the IPs/ASPs are now using Motor Cycle on tour to adjust the time
for completing varieties of duties in their Sub-Division. Now the cost of one
litre Petrol has gone up to ₹75/-. Therefore, by the above restriction the
IPs/ASPs are losing financially recurrently.
On the other hand Sub Divisional Heads are at
present facing difficulties in getting their food bills reimbursed as per the
revised TA Rules due to the fact that in rural areas bills for meals taken in
Hotels/ Restaurants/ Dhabas are not provided by them resulting in non-admission
of TA claims.
This Association, therefore, urges to review the
restriction of Motor Cycle mileage, if any, and to issue suitable instruction to
the Divisional Heads for sanction of pending TA Bills of IPs /ASPs.
Regarding food bill, this Association requests to allow
a
certificate in respect of expenditure incurred on account of food bills to be
furnished by the touring officer in the prescribed format where receipts cannot be obtained.
Reply:- Divisional Heads will
follow the rules while clearing TA Bills of IPs/ASPs in their Division. SSPOs,
Puri, RO Berhampur, RO Sambalpur will be asked to look into the problems being
faced by IPs/ASPs working under their jurisdiction.
Action:-AD(Accounts)
Old Items
Item No. 3-04/2013:- Request for
civil and Electrical maintenance work
of Kendrapada, Kujanga and Cuttack East Sub-Divisional
Offices.
Brief:-
Kendrapara and Kujanga Sub-Divisional Offices are now functioning in Department
Staff Quarters provided to house the offices in the respective Post Office
Campuses.
It is to mention that both the above mentioned quarters
need repairing and maintenance of civil and electrical work and in particular
grading of roof to prevent water leakage, repairing of toilet and water
connection is a bare necessity.
The accommodation provided to function the Cuttack-East
Sub-Divisional Office in Cuttack GPO Building need following renovations.
·
Provision of windows for
proper ventilation.
·
Replacement of glass door
with a wooden door for security point of view.
·
Flooring and White
washing.
The Association, therefore, requests the Circle
Administration to take urgent necessary action for civil and Electrical maintenance work of Kendrapada, Kujanga and Cuttack-East Sub-Divisional Offices.
Reply:- Estimate for maintenance
of right side quarters at Kendrapara HO (including Sub Divisional Office) has
already been called for estimates received for repairing and maintenance of
Kujang and Cuttack East Sub-Divisional Offices are under process for approval.
Action:-AD(Building)
Item No. 4-04/2013:- Request for provision of accommodation for Digapahandi Sub Divisional
Office by the Department.
Brief:
Digapahandi Sub-Divisional Office is functioning in a rented building for which
only Rs.200/- is being paid by the Department and rest amount i.e. Rs.800/- is
being paid by the IP.
As per Directorate Letter No.28-6/88/Bldg dated
29-4-2005 communicated vide C.O Letter No.Bldg/5-4/2002-Pt-I dated 5-5-2005 and
13-12-2007, accommodation for Sub Divisional Heads should be provided by the
Department in all cases.
This Association has taken up this issue with the PMG,
Berhampur since March-2012 and as replied by PMG, Berhampur space is to be
provided by the Digapahandi Tehsil Colony SO by providing separate entrance to
the Sub-Divisional Head. But, no action seems to have taken in this regard.
This Association, therefore, requests for early action
to provide accommodation for Digapahandi Sub-Divisional Office by the
Department and stoppage of payment of Rs.800/- by the concerned IP.
This Association also urges for refund of the amount
already paid by the IPs for the purpose.
Reply:- Digapahandi Sub-
Divisional Office has been shifted to Digapahandi Tesil Colony Post Office
since July, 2013. The Association has requested to the Administration for
refund of Rs.800/- per month paid by the incumbent since long. RO, Berhampur
may be asked to examine the matter and take an early decision.
Action:-AD(Building)
Item No. 5-04/2013:-Request for release of 10 percent of the PLI incentive deducted at the
time of sanction of incentive for procurement of Proposal.
Brief:
As per the guidelines contained in
Directorate of PLI Letter No.35-15/78-LI(Pt) dated 07-01-2008, 90% of the PLI
incentive is being released on
acceptance of a PLI proposal. Remaining 10% of the PLI incentive amount is to be released on verification of
receipts of first six PLI premiums as envisaged in the Directorate
No.19-1/98-LI dated 14.06.2000. But this
procedure is not being followed.
This Association, therefore, urges for release of
remaining 10 percent of the PLI
incentive in favour of the field officers after necessary verification which
has been deducted at the time of sanction of incentive for procurement of
Proposal.
Reply:- All the Divisions have
been instructed vide CO letter No.L1/1/12/2010 dated 11-04-2013, 06-05-2013 and
25-07-2013 by e-mail to sanction all pending 10% incentive only on verification
of premium receipts of first six months. Regarding payment of 10% of the
incentives which was deducted during the period incentives were sanctioned by CO
will be examined and orders may be passed accordingly.
Action:-DDM(PLI)
Item No. 4-01/2013 :- Request for Provision of Laptops to the remaining Inspectorial Staff in
the Circle.
Brief:
The Inspectorial Staff, particularly those working in Sub-Divisions have already
been provided with Laptops. In addition to Inspectorial Staff those working
Sub-Divisions a few other Inspectorial Staff
who are working in CO / RO have also been provided with Laptops. As such
a majority of the Inspectorial Staff have already been provided with Laptops. A
few numbers of Inspectorial Staff, particularly those are working as Office
Supervisor/ASP (HQ) and ASP(OD), have been left out. With
the increasing Computerization and networking of all Post Offices, Mail
Offices, Administrative and other Offices of India Post, .
The Association, therefore, requests the Circle
Administration to provide Laptops to the remaining Inspectorial staff in the
Circle keeping in view the India Post Technology
Project 2012 which aims Computerization and networking of all Post Offices,
Mail Offices, Administrative and other Offices.
Reply:-The PMG Sambalpur and Berhampur Region have been addresses for
procurement of the required number of Laptops for the ASPs(OD) having outdoor
duty under their control from the available fund from the financial year
2013-14 observing usual formalities. The
Divisional Heads of Postal/RMS Divisions of Head Quarter Region has been asked
vide this office letter No.TO/7-29/2012 dated 22/8/2013 to procure and supply Laptops
with genuine OS, MS-Office and Antivirus to Asst. Supdt. of Posts (OD) in their
Division observing usual formalities. Fund has been allotted to the Divisions for
the purpose.
Action:AD(TO)
Item No. 5-5/2012:- Decentralisation
of PLI/RPLI – Request for providing separate establishment and payment of
incentive substituting honorarium
Brief: The PLI/ RPLI work has now been decentralized to the Divisions
except Surrender and Death claims. This has increased enormous work pressure on
the Divisional Office, particularly, the IPs and ASPs working in the Divisional
Office. At present Inspectorial Staff are burdened
with variety of duties in addition to what has been enumerated in Chapter-III
of Postal Manual Volume-VIII.
The
honorarium paid to the Inspectorial Staff attending
to the scrutiny of new proposals is Rs 2/-per proposal subject to a ceiling of
Rs 4000/- p.a. The ceiling of Rs 4000/- p.a. honorarium was fixed by the
Department of Personnel & Training, which includes, the honorarium paid for
conducting departmental inquiries as IO or PO and also other allied additional
works.
The
quantum of honorarium paid for scrutiny of PLI/ RPLI proposals is not
commensurate with the quantum of work performed and the ceiling on honorarium
is a major setback for the Inspectorial Staff working in
Divisional Offices.
The
Association requests the Chief Postmaster General to consider the followings:-
i.) Provision
of separate establishment at Divisional level for carrying out works related to
PLI /RPLI consequent upon decentralization of the same.
ii.) To explore
the feasibility of diversion of
the work related to verification of policies, sanctioning
claims and under writing of
PLI/RPLI from the duty of the Inspectorial Staff and to manage this extra
nature of work by some other arrangement.
iii.)To take
up at appropriate level for provision of
incentive, without any ceiling, for scrutiny of PLI/ RPLI proposals at
Divisional Office by replacing the existing system of payment of honorarium for
this work with a ceiling limit of Rs 4000/- p.a.
Reply: -
·
Separate
establishment will be at HO for after sales services after India Post-2012
Project.
·
DO Letter
No.LI/1-12/2010 dated 23-04-2013 and followed by reminder dated 25-07-2013 has
been sent to PLI Directorate from pad of CPMG for revision in the honorarium
rates rates and reply from PLI Directorate is still awaited.
·
The PLI Directorate
has already taken steps to supply computer/printer etc to all Hos on or after
05-08-2013
Action:
DDM(PLI)
(Item
Closed)
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