Minutes of Bi-Monthly Meeting with the DPS(HQ) held on 27-09-2013

Issued vide CO No.WL/30-4/Assn/2013 dated 22-10-2013

Present

	Administrative Side		Staff Side
1.	Shri Pawan Ku. Singh DPS(HQ), Circle Office, Bhubaneswar	1.	Shri Pitabasa Jena, Circle Secretary, AIAIASP -cum- Manager(Project Arrow), O/o the CPMG, Bhubaneswar
2.	Shri G.C. Sahu, Asst. Director (WL) Circle Office, Bhubaneswar	2.	Shri Bibhudatta Behera, Treasurer, AIAIASP-cum-IP(PG), Bhubaneswar

New Items

Item No. 1-9/2013:- Request for maintaining uniformity on adherence of procedures while making ad-hoc arrangement in PS Group-B Cadre and ASP Cadre.  

 

Brief: At present ad hoc promotion to PS Group-B Cadre and ASP Cadre is being done on the basis of seniority-cum-fitness after proper screening of the records of the officers from feeder cadre.

This Association requests to consider all the candidates who have declined earlier or who were found unsuitable earlier at the time of preparing fresh panel for ad-hoc promotion to new vacancies. Validity of a panel may be restricted to six months or till preparation of a fresh panel, whichever is earlier. Calling for willingness may be dispensed with and the offer for appointment may be made from the select panel as per the seniority for the new vacancies.

Reply:-       Suggestion of the Association is agreed to accept the time period for which the panel will remain. The decision on the same will be taken on the basis of Directorate guidelines in the matter.

Action: AD(Staff)

  

 

Item No. 2-9/2013:- Request for finalization of the shifting proposal of the Office of the 1) ASP, Central Sub-Division, Bhadrak,  2) IP, Bhadrak West Sub Division and 3) IP, Bhadrak East Sub-Division from the existing rented building to a new rented building. 

Brief: It is learnt that SPOs, Bhadrak Division has submitted a proposal for shifting the Office of the 1) ASP, Central Sub-Division, Bhadrak,  2) IP, Bhadrak West Sub Division and 3) IP, Bhadrak East Sub-Division from the existing rented building to a new rented building vide his office letter No.D-63 dated 20-6-2013. The Land Lord/ Land Lady of the existing rented building has issued a notice to vacate his /her house and now pressing hard. The rent of the proposed new building i.e. ₹4900/- is less than the existing building i.e. ₹5000/-.     

Therefore, this Association requests for early finalization of the shifting proposal submitted by the SPOs, Bhadrak Division.

Reply:-       This will be resolved within 30^th October, 2013.

Action: AD(Building)

Note:-Matter has already been finalized and approved for shifting.

Item No. 3-9/2013:- Release of 10 percent of the PLI incentive deducted at the time of sanction of incentive for procurement of Proposal.

Brief:-  Considering the request of this Association through Agenda No.5-04/2013 in four monthly meeting of CPMG, instruction has been issued vide C.O. Letter No.L1/1-12/2010 dated 11-04-2013 to all concerned for releasing the 10% of the incentive which was not paid earlier on verification of first six deposits. But there is no clarity regarding releasing the 10% of the incentive which was not paid for which 90% of the incentive was sanctioned by PLI Section of Circle Office. 

Therefore, this Association requests for issuance of an instruction clarifying the position viz. who will release remaining 10% and how.

Reply:-       DDM(PLI) will please issue clarification especially on the 90% incentives paid to the IPs/ASPs from CO for which no information is available with the Regions and Divisions. Necessary guidelines on the matter will be issued to all Divisional Heads.

Action: DDM(PLI)

Old Items

Item No. 4-8/2012:- Request for convening DPC for regular promotion to ASP Cadre for all existing and anticipated vacancies during the year-2012 to mimimize the adhoc arrangement.

Brief: At present ad hoc promotion is given to IPs to ASP cadre for 11 months with the arrangement of termination of ad hoc arrangement on completion of 11 months. The practice of giving a break periodically and appointing the same person on an adhoc basis is discouraged in the DOPT OM No.28036/8/87-Estt.(D) dated 30.3.1988. IPs who have been granted GP of Rs.4,600/- in financial up-gradation under MACP are not entitled for further benefit of pay fixation on normal promotion to ASP Cadre. On the other hand the qualifying period for earning an increment is now 6 months on 1^st July. Therefore, this Association suggests for continuity of adhoc arrangement in ASP cadre beyond one year by obtaining prior approval of DOPT.

Presently there are two vacancies in ASP Cadre and four more retirement vacancies will arise shortly. This Association requests for convening DPC for regular promotion to ASP Cadre for all existing and anticipated vacancies during the year-2012 to mimimize the adhoc arrangement.  

 

Reply:-Proposal has already been submitted to Directorate vide this Office Letter No.ST/24-2/84-Corr dated 07-08-2012. No reply there to have been received. DPC for regular promotion to ASP Cadre has since been held on 15-03-2013

Action:-AD(Staff)

(Item closed)

Item No.1-3/2012:-    Request for required amenities and civil maintenance of Inspection Rooms in the Circle.

Brief:- Most of the Inspection Rooms in the Circle are in very bad shape and condition without regular maintenance of civil work. In some cases there is even no required furniture like fixed Beds, Mattresses, Sofa, Almirahs, Dining Table, Sofa etc. Case of the IR at Ashoknagar MDG is cited as an example. Most of the fixed beds and mattresses in the IR at Ashoknagar MDG are damaged and is being managed with folding beds. The Association requests for issuing orders for providing the required civil maintenance and amenities/ furniture like fixed Beds, Mattresses, Sofa, Almirahs, Dining Table, Sofa etc in the Inspection Rooms in the Circle.

Reply:-        The approval for purchase of the furniture as proposed by the SSPOs, Bhubaneswar Division was accorded by this office on 05-09-2012 and again on 09-09-2012. The position of civil maintenance and availability of the furniture is looked over by the SSPOs, Bhubaneswar whereas the reservation work is kept under the control of AD(Personal). None of the above Officers have submitted any requisition either for any civil maintenance work or for procurement of any such item after issue of the above approvals. As regards other IQs located at various points under Head Quarter Region, no such requisition has been received at this end from any Divisional Heads.

Service Association has demanded the provision of Almirah in IR of Ashoknagar MDG. SSPOs, Bhubaneswar will be asked to supply the same at the earliest.   

Action:-AD(Building/MM)

Item No.4-9/2011:- Request for repairs/renovation of IQ at Puri.

Brief:-         The IQ at Puri is in very bad shape due to non-maintenance. Some photo shots on 3/7/2011 are attached. The photos themselves will speak about the conditions of the IQ. The condition of the IQ presents the bad image about maintenance of the IQ to the visitors to the tourist place from both inside and outside the Circle. Repairs/ renovations of the IQ with the AC facility is requested.

Reply:-        AA & ES  for an amount of Rs. 17,61,009/- has already been issued on dated 29-08-2013 for the work of renovation of the IQ at Puri. The EE(Civil) has issued NIT on 11-09-2013. Work order will be issued shortly for the said work.

Action:-AD (Building)

(Item Closed)