Brief on CWC held at Bhadrak on 15/09/2013

The CWC was started at 11:00 hrs in the Conference Hall of DRDA, Bhadrak. Sk. Md. Noman, Circle President of the Association presided over the meeting. Shri L. K. Sethi, retired Postal Officer and a native of Bhadrak attended the meeting as a Guest.   

[From Left 1. Shri L.K. Sethi, Guest, 2.Sk. Md. Noman, Circle President, 3.Shri Pitabasa Jena, Circle Secretary, 4.Shri K.C. Chinara, SPOs, Bhadrak Division, 5.Shri Tapas Ku. Dash, Member]

Shri Pitabasa Jena, Circle Secretary of the Association informed the CWC regarding various issues of the Circle. A brief is as below:-

Issues taken up with the Administration and finalized

• Preparation and Circulation of Gradation List of IPs and ASPs corrected as on 1^st July, 2012.

The Gradation Lists of ASPs and IPs of Odisha Circle corrected as on 1^st July, 2012 was circulated vide C.O. Letter No.ST/20-29/2008 dated 16^th August, 2012. Subsequently, the Gradation Lists of ASPs and IPs of Odisha Circle corrected as on 1^st July, 2012  has been re-issued vide C.O. Letter No.ST/20-29/2008 dated 29^th January, 2013 with some corrections after a gap of almost 10 years.

• DPC for regular promotion to ASP Cadre for all existing and anticipated vacancies during the year-2012 to mimimize the adhoc arrangement.

The promotion of Inspectors of Posts to the cadre of Asst. Superintendents of Posts on regular basis and allotment of Regions and postings in HQ Region has already been issued vide CO Memo No. ST/ 24-15(1)/2012 dated the 15-04-13.

• Convening of the Screening Committee meeting for processing the MACP cases of IPs and ASPs.

As per the guidelines, the screening committee should met twice in a financial year – preferably in the first week of January and first week of July of a year for advance processing of the cases maturing during the first-half (April-September) and the second-half (October-March) respectively. In HQ Region and Sambalpur Region it is being convened as per the time schedule. In case of Berhampur Region there is some delay and it has been brought to the notice of the PMG, Berhampur Region through Bi-monthly agenda and it is expected to be completed shortly.

• Cancellation of Circle Office order regarding controlling authority for IP,N-2^nd Sub-Division, RMS N Division, Bhubaneswar. 

Vide Circle Office order No.ST/24-15(4)/2000 dated 26-10-2012 it was ordered that ASP, Bhubaneswar RMS will be the controlling authority for IP, N-2^nd Sub-Division, RMS N Division, Bhubaneswar. After intervention of the Association vide letter No. No.AIAIPASP/Corr-1/14/2013 dated 4/7/2013, the said order has been cancelled vide Circle Office order No.ST/24-15(4)/2000 dated 12-08-2013.

• Revision of Monetary Ceiling for purchase / reimbursement of Brief Case.

This Association has requested the Chief PMG for  consideration the revision of the limit of the cost of Brief Case for supply to all IPs/ASPs  to Rs.4,000/- and periodicity of supply to once in three years in place of once in four years vide Association Letter No. AIAIPASP/Corr-1/11/2013 12/4/2013.

Considering the request Shri S.K. Chakrabarti the then Principal Chief PMG has raised the limit to ₹4000/- with periodicity of 3 years vide Circle Office Memo No. STY/1-1/97-98 (Brief Case) dated 03.07.2013.

• Payment of entire house rent by the Department for Digapahandi Sub-Divisional Office.

Digapahandi Sub-Divisional Office has been shifted to Digapahandi Tehsil Colony Post Office since July-2013, and therefore no rent is to be paid by the concerned IP any more.

• Provision of Laptops for remaining IPs/ASPs viz. ASP(OD), OS & ASP(HQ).

The Chief PMG agreed that all the Asst. Supdt. of Posts (OD) in Odisha Circle having out door duty should be provided with Laptops. Accordingly the PMsG, Berhampur and Sambalpur Regions have been requested vide CO letter No.TO/7-29/2012 dated 3/5-7/2013 to procure and supply laptops for ASPs(OD) under their control during the F.Y. 2013-14. All the Postal /RMS Divisions under HQ Region have been instructed vide CO letter No.TO/7-29/2012 dated 22/8/2013 to procure and supply laptops to Asst. Supdt. of Posts (OD) in their Division observing the formalities under Rule-146 of GFR-2005. Fund has also been allotted to the Divisions for the purpose. Regarding supply of laptops to ASPs(HQ) and Office Supervisors, the matter has been referred to Directorate.

Issues taken up with the Administration and pending for action

• Request for adherence of Time-schedule for preparation / completion of APARs of IPs/ASPs and disclosure of the same to the officer reported upon.

Submission of Self-Appraisal:-  15^th April

Submission of Report by Reporting Officer to reviewing officer:-         30^th June.

Report to be completed by Reviewing officer:-       31^st July.

Disclosure to the officer reported upon:-      1^st September.

Action taken by CO:-Instructions and reminders have been issued vide CO Letter No.ST/28-1/97/Rlg/Corr dated 29/6/2012, 4/10/2012 and 11/3/2013 to strictly adhere to the timeline for reporting, reviewing and disclosure of APAR as prescribed by Directorate. 

Pending :- The APARs for the year 2011-12  of almost all IPs/ASPs of Berhampur & Sambalpur Region and few IPs/ASPs of Bhubaneswar (HQ) Region have not been completed and disclosed so far to the officer reported upon.  This matter has been taken up with the respective PMsG and the Chief PMG.

• Decentralization of PLI/RPLI – Request for providing separate establishment and payment of incentive substituting honorarium

Action taken by CO:-The CPMG, Odisha Circle has written a DO Letter vide No. LI/1-12/2010 dated 23-04-2013 to the Chief General Manager, Postal Life Insurance Directorate with suggestion to examine the feasibility of raising the upper limit of the honorarium per annum to Rs.10,000/- for this purpose, or otherwise to consider devising an incentive scheme for getting the scrutiny / verification work of proposals collected from various GDS Staff / Direct Agents / Field Officers / Development Officers.

• Sanction of Honorarium due to Inquiry Officers (IO) / Presenting Officers (PO) for conducting Departmental Inquiries.

Vide Directorate Letter No.C-32016/12/2011 dated 8.1.2013, Department of Personnel & Training Office Memorandum No.142/15/2010-AVD-I dated 31^st July, 2012 regarding grant of Honorarium to Inquiry Officers (IO) / Presenting Officers (PO) for conducting Departmental Inquiries has been  circulated. This Association has requested the Chief PMG vide Association Letter No. No.AIAIPASP/Corr-1/12/2013 dated 14-5/2013 for payment of the honorarium accordingly. The matter was referred to the Directorate and Directorate has asked to submit a complete proposal on the issue, for payment of honorarium exceeding ₹4000/-.

 

• Provision of proper infrastructure, basic amenities and proper sanitation for functioning of Sub-Divisional Offices

Action taken by CO:-Regarding provision of basic amenities like supply of good quality furniture and office stationery for Sub-Divisional Offices, all the Divisional Heads of Head Quarter Region have been addressed to take immediate action on this matter vide CO Letter No.SD/6-26/2006 DATED 17/5/2012 with reminder dated 26/10/2012, 8/3/2013. The report of Divnl Supdts is still awaited. The Association is to specify Sub-Divisions where replacement of chair / almirah etc. is urgently required.

Further action:- A list of Sub-Divisions where replacement of furniture and almirah are urgently required has been provided to the Chief PMG vide No.AIAIPASP/Corr-1/15/2013 dated 8/7/2013 for consideration and necessary action. 

• Civil and Electrical maintenance work of Sub-Divisional Offices- Cases of Kendrapara, Kujanga and Cuttack East Sub-Divisional Offices have been taken up.

Action taken by CO:- The cases have been referred to Civil wing for submission of estimates.

Specific information required for follow up of action:- Any other Sub-Divisional Office functioning in Departmental building, where maintenance work is badly needed. If possible a soft copy of some photographs may be sent through e-mail. 

Up-gradation of Grade pay of Inspector Posts – CAT Case

OA No. 289/13 is admitted by the Hon'ble CAT Ernakulam Bench. It has now been posted to 26-9-2013 for filing rejoinder. 

Uniformity in Promotion of IPs to ASP cadre throughout the country.

          In Circles, Inspector of Posts are getting their promotion to ASP cadre in 5 to 7 years of service in IP cadre. On the other hand, in Circles like Assam, Bihar, Chhatisgarh, HP, MP, NE, Odisha and Uttarakhand, Inspector of Posts are getting their promotion to ASP cadre in 10 to 14 years of service in IP cadre.

          After the decision taken against the merger of Inspector of Posts and Assistant Superintendents of Posts cadre, Odisha Circle is continuously emphasizing the need for the CHQ to consider this issue seriously to help remove the above mentioned inter- Circle anomaly so that the time taken by an IP to get promotion to ASP cadre becomes uniform throughout the country. Apparently the CHQ is not interested on this issue for obvious reasons. Odisha Circle will continue to raise this issue in every CWC / AICC.

AGENDA FOR THE FOR FORTH COMING BI-MONTHLY MEETING WITH THE DPS(HQ)

1. Request for maintaining uniformity on adherence of procedures while making adhoc arrangement in PS Group-B Cadre and ASP Cadre. .  

 

Brief: At present ad hoc promotion to PS Group-B Cadre and ASP Cadre is being done on the basis of seniority-cum-fitness after proper screening of the records of the officers from feeder cadre.

This Association requests to consider all the candidates who have declined earlier or who were found unsuitable earlier at the time of preparing fresh panel for ad-hoc promotion to new vacancies. Validity of a panel may be restricted to six months or till preparation of a fresh panel, whichever is earlier. Calling for willingness may be dispensed with and the offer for appointment may be made from the select panel as per the seniority for the new vacancies.    

  

2. Request for finalization of the shifting proposal of the Office of the 1) ASP, Central Sub-Division, Bhadrak,  2) IP, Bhadrak West Sub Division and 3) IP, Bhadrak East Sub-Division from the existing rented building to a new rented building. 

Brief: It is learnt that SPOs, Bhadrak Division has submitted a proposal for shifting the Office of the 1) ASP, Central Sub-Division, Bhadrak,  2) IP, Bhadrak West Sub Division and 3) IP, Bhadrak East Sub-Division from the existing rented building to a new rented building vide his office letter No.D-63 dated 20-6-2013. The Land Lord/ Land Lady of the existing rented building has issued a notice to vacate his /her house and now pressing hard. The rent of the proposed new building i.e. ₹4900/- is less than the existing building i.e. ₹5000/-.     

     Therefore, this Association requests for early finalization of the shifting proposal submitted by the SPOs, Bhadrak Division.

3. Release of 10 percent of the PLI incentive deducted at the time of sanction of incentive for procurement of Proposal.

Brief:  Considering the request of this Association through Agenda No.5-04/2013 in four monthly meeting of CPMG, instruction has been issued vide C.O. Letter No.L1/1-12/2010 dated 11-04-2013 to all concerned for releasing the 10% of the incentive which was not paid earlier on verification of first six deposits. But there is no clarity regarding releasing the 10% of the incentive which was not paid for which 90% of the incentive was sanctioned by PLI Section of Circle Office. 

Therefore, this Association requests for issuance of an instruction clarifying the position viz. who will release remaining 10% and how.

  

Ø  Next Biennial Conference:-

There was a proposal for holding the biennial conference at Balasore. The Circle Secretary spoke his mind on this issue very openly suggesting that attendance of the members is the first priority, which can only be facilitated by choosing a central place i.e. Bhubaneswar, which is well communicated from all corners of the State through Rail and Road, and left the issue to the CWC for final decission. The CWC deliberated the issue and finally taken a decision to hold the biennial conference at Balasore keeping in mind the sentiments of IPs / ASPs who are connected to Balasore and interested to host the conference. Tentatively the biennial conference will be held on 1^st or 2^nd Sunday of February, 2014.

Ø Special Donation for Conference:-

The CWC has unanimously decided for special donation of Rs.700/- by each member of the Association for conference. Some part of the amount so collected will be contributed towards All India Conference to the host Circle. 

Appeal:- All the members are therefore requested to contribute the special donation of Rs.700/-  which can be remitted directly to the Circle Treasurer Shri Bibhudatta Behera, IP (PG), Bhubaneswar Divn., Bhubaneswar-751001 or to the Circle Secretary Shri Pitabasa Jena, ASP(TO), O/o CPMG, Odisha Circle, Bhubaneswar-751001.  

Shri Bibhudatta Behera, Circle Treasurer offered the vote of thanks.