Minutes of Bi-monthly Meeting with PMG, Sambalpur held on 14-8-2012

Administrative Side		Union Side
Shri P.K. Bisoi, PMG, Sambalpur Region, Sambalpur		Shri Ashok Ku. Rath, Member-cum- ASP(I/C), Bargarh Sub-Division, Bargarh-768028
Shri D. Rana, ADPS-I, RO, Sambalpur
Shri B.D. Pradhan, ADPS-II, RO, Sambalpur		Shri Jameswar Garnaik, ACS-cum-ASP(Inv), O/o PMG, Sambalpur Region, Sambalpur
Shri M.C. Mishra, Accounts Officer, RO, Sambalpur
Shri P.P. Dey, AE(C), PCSD, Sambalpur

1-6/2012   Request for diverting the work relating to under writing of PLI/RPLI work from Inspectorial Staff of Regional Office.

Brief: In pursuance of PLI Directorate letter No.23-12/2001-LI(Vol-II) dated 02.04.2012, the Circle / Regional Office PLI Branch have been permitted to accept, process and service the policies relating to their Head Quarter cities where they are located i.e. Bhubaneswar, Berhampur and Sambalpur. Now the Inspectorial Staff of RO, Sambalpur have been ordered for the underwriting work of PLI/RPLI Policies of Sambalpur Division at R.O. in addition to their own duty. No specific order is there for entrusting under writing of PLI/RPLI work to Inspectorial Staff. This will increase enormous work pressure on the IPs and ASPs working in the Regional Office.

Therefore, this Association urges for diversion of the under writing of PLI/RPLI work from the duty of the Inspectorial Staff in the Regional Office  and to manage these extra nature of work by some other arrangement with a separate establishment for PLI Branch at Regional Office.  

Reply:                  Discussed and closed

2-6/2012   Request for convening the Screening Committee meeting for processing the MACP cases of IPs and ASPs.

Brief: As per the guidelines, the Screening Committee should met twice in a financial year – preferably in the first week of January and first week of July of a year for advance processing of the cases maturing during the first-half (April- September) and the second-half (October-March) respectively.

This Association requests for regular observation of the time schedule and to consider for convening the Screening Committee meeting for processing the MACP cases of IPs and ASPs which are maturing during April to September, 2012 including the left out cases up to 31^st March, 2012.

Reply:        Screening Committee meeting for processing MACP cases of ASPs/IPs which are maturing during April to September, 2012 including the left out cases up to 31^st March, 2012 has been held on 02.07.2012 & 24.07.2012.

3-6/2012   Provision of proper infrastructure, basic amenities and proper sanitation for functioning of Sub-Divisional Offices

Brief: The “Look & Feel” for the activities like provision of Infrastructure Equipment and Branding work of most of the Post Offices functioning in Departmental Buildings has now been completed.  But Sub-Divisional offices are made to function in the same building without proper infrastructure, basic amenities and proper sanitation. The case of Sonepur Sub-Division is cited as an example.   

The Association requests to consider the followings:-

i.)   Provision of proper infrastructure, sanitation and supply of good quality furniture to the Sub Divisional Offices matching with the ambience of the Project Arrow Post Office.

ii.)  Supply of Office Stationery with new logo (Envelope, Visiting Card, Writing Pad etc.)

Reply:        The Office of Inspector of Posts, Sonepur Sub-Division has been drawn in priority list of maintenance for the year 2012-13. As regards requests of the Association on point i) and ii) above, all the Division Heads under RO, Sambalpur have been asked on 07.08.2012 to take necessary action in the matter.