Minutes of Bi-Monthly Meeting with the PMG, Sambalpur held on 25-07-2014

Present

	Administrative Side		Staff Side
1.	Col. J. Kanhar, PMG, Sambalpur Region, Sambalpur	1.	Shri Jameswar Garnaik, Asst. Circle Secy -cum-ASP(Investigation), O/o the PMG, Sambalpur Region, Sambalpur
2.	Shri B.N. Purohit Asst. Director-I RO, Sambalpur	2.	Shri Kamalendu Panda, Member-cum- ASP(Vig),  O/o the PMG, Sambalpur Region, Sambalpur

New Agenda

1-7/2014   Request for supply of Scanner and Photocopier to Sub-Divisions.    

 

Brief:- Sub-Divisional Heads are often depending on the local market for scanning the documents to send through e-mail for official purpose. If there will be provision of Scanner to Sub-Divisions, it will be much easier for the Sub-Divisional Heads.   

Therefore, this Association requests for supply of Scanner to Sub-Divisions as there is a functional necessity.

Reply:- The matter will be examined.

Action:- AD(SD), RO/ All  Divisional Heads

Old Agenda

2-6/2013  Provision of Departmental Accommodation for the Office of Inspector of Posts, Patnagarh Sub-Division.

Reply:-The SPOs, Balangir has been directed on dated 27-08-2013 followed by reminder dated 23-04-2014 to accommodate the O/o IP, Patnagarh in the existing Patnagarh MDG PO building by considering upward revision of rent of the building through FRAC. The SPOs, Balangir has decided to hold the FRAC meeting for revision of rent of Patnagarh MDG on 22-07-2014.

Action:-SPOs, Balangir  Division/AD(Bldg), RO

1-8/2013   Request for adherence of Time-schedule for preparation / completion of APARs of IPs/ASPs.

Brief: The time-schedule for preparation / completion of APARs has been prescribed in Dept. of Per. & Trg. OM dated 23-7-2009. But, in many instances the Reporting Officers and Reviewing Officers are not strictly adhering to the time line to complete the APARs. The APARs of almost all IPs/ASPs of Sambalpur Region for the year 2011-12 have not been completed and disclosed so far to the officers reported upon.

This Association urges for immediate completion/disclosure of APARs for the year 2011-12 and requests to put a system in place for monitoring on adherence of Time-schedule for preparation / completion / disclosure of APARs in future.

Reply:-      Appropriate action has been taken for review of APAR for the year 2011-12. Time schedule for preparation / completion of APAR has strictly been followed as prescribed in Dept. of Per. & Trg. OM dated 23-7-2009.   

Action:-All Divisional Heads /AD(Staff), RO

3-8/2013  Request for supply of furniture to Champua Sub-Divisional Office.

Brief: It is learnt that there is need of furniture like Table for the Sub-Divisional Head, Almirah and Visitor’s Chair at Champua Sub-Division under Keonjhar Division.

  

This Association requests for provision of furniture to Champua Sub-Division under Keonjhar Division.

Reply:-      One table for use of IP, Champua has already been purchased on 16-09-2013. Other items will be supplied. The SPOs, Keonjhar will take necessary action immediately. Report from SPOs, Keonjhar is awaited.   

Action:-SPOs, Keonjhar Division/AD (Bldg), RO

5-1/2014  Request for provision of coolers to Sub Divisional Offices in Sambalpur Region.

Brief: In the recent years, mercury remaining constantly above 40 degree Celsius for months in western region of the state. During summer season the climate is generally very hot and dry in western Odisha. In the month of May, mercury shoots above 45 degree Celsius in most parts of western Odisha and in particular places like Titilagarh, Balangir, Sambalpur, Jharsuguda, Hirakud, Brajarajnagar, Angul, Talcher, Rourkela etc.

This Association requests for consideration of supply of coolers to all Sub Divisional Offices in Sambalpur Region to get some relief from tough summer.

Reply:- Divisional Heads have been asked to submit LPC along with quotations for purchase of Air coolers vide R.O. No.AD/RO/Misc/2010 dated 19-05-2014 and reminder on 23-07-2014.

Action:-All Divisional Heads /AD(SD), RO