Minutes of the four-monthly meeting with Chief PMG held on 17/5/2012

Present

Official Side                          Staff Side (IP/ASP)

1.	Shri Ashok Kumar Sharma, Chief PMG, Odisha Circle, Bhubaneswar	1.	Shri Pitabasa Jena, Circle Secretary, AIAIASP, Manager, Project Arrow, CO, Bhubaneswar
2.	Shri Pradipta Kumar Bisoi, PMG, Sambalpur Region, Sambalpur
3.	Shri Suvendu Swain, DPS(HQ), Circle Office, Bhubaneswar
4.	Shri Lalitendu Pradhan, DPS(BD), Circle Office, Bhubaneswar	2.	Shri Dillp Ku. Samal, DPM, Bhubaneswar GPO
5.	Shri Sukhbir Singh, DA(P), Cuttack
6.	Shri B.N. Mishra, AD(WL), Circle Office, Bhubaneswar

New Items

4-5/2012:      Request for adherence of Time-schedule for preparation / completion of APARs of IPs/ASPs.

Brief: The time-schedule for preparation / completion of APARs has been prescribed in Dept. of Per. & Trg. OM dated 23-7-2009. But, in many instances the Reporting Officers and Reviewing Officers are not strictly adhering to the time line to complete the APARs. The root cause of delay in convening DPCs for regular / ad-hoc promotions and processing of MACP cases is the wanting APARs. The Association urges for adherence of Time-schedule for preparation / completion of APARs of IPs/ASPs and disclosure of the same to the officer reported upon.

Reply: Directorate guidelines have been circulated to all concerned. Reminder will be issued to all to strictly follow the instructions.

Action: AD(Staff)

5-5/2012:    Decentralisation of PLI/RPLI – Request for providing separate establishment and payment of incentive substituting honorarium

Brief: The PLI/ RPLI work has now been decentralized to the Divisions except Surrender and Death claims. This has increased enormous work pressure on the Divisional Office, particularly, the IPs and ASPs working in the Divisional Office. At present Inspectorial Staff are burdened with variety of duties in addition to what has been enumerated in Chapter-III of Postal Manual Volume-VIII.

The honorarium paid to the Inspectorial Staff attending to the scrutiny of new proposals is Rs 2/-per proposal subject to a ceiling of Rs 4000/- p.a. The ceiling of Rs 4000/- p.a. honorarium was fixed by the Department of Personnel & Training, which includes, the honorarium paid for conducting departmental inquiries as IO or PO and also other allied additional works.

The quantum of honorarium paid for scrutiny of PLI/ RPLI proposals is not commensurate with the quantum of work performed and the ceiling on honorarium is a major setback for the Inspectorial Staff working in Divisional Offices.

The Association requests the Chief Postmaster General to consider the followings:-

i.)    Provision of separate establishment at Divisional level for carrying out works related to PLI /RPLI consequent upon decentralization of the same.

ii.)   To explore the feasibility of diversion of the work related to verification of policies, sanctioning claims and under writing of PLI/RPLI from the duty of the Inspectorial Staff and to manage this extra nature of work by some other arrangement.

iii.)  To take up  at appropriate level for provision of incentive, without any ceiling, for scrutiny of PLI/ RPLI proposals at Divisional Office by replacing the existing system of payment of honorarium for this work with a ceiling limit of Rs 4000/- p.a.

Reply: The PLI/RPLI  work has been decentralized to all Divisions w.e.f. 01.10.2011 in Odisha Circle. As per the recent guidelines from Directorate no provision exists for separate establishment at Divisional levels. All the Divisional Heads be directed to submit details of extra work load in terms of man hours so that the case can be referred to Postal Directorate for a comprehensive review orders. Further as regards enhancement of honorarium the matter will be referred to Directorate.

Action: DDM(PLI)

6-5/2012:      Provision of proper infrastructure, basic amenities and proper sanitation for functioning of Sub-Divisional Offices

Brief:  The “Look & Feel” for the activities like provision of Infrastructure Equipment and Branding work of most of the Post Offices functioning in Departmental Buildings has now been completed.  But Sub-Divisional offices are made to function in the same building without proper infrastructure, basic amenities and proper sanitation.  

The Association requests the Chief Postmaster General to consider the followings:-

i.)    Provision of proper infrastructure, sanitation and supply of good quality furniture to the Sub Divisional Offices.

ii.)   Supply of Office Stationery with new logo (Envelope, Visiting Card, Writing Pad etc.)

Reply: Supply of good quality furniture to the Sub-Divisional IPs/ASPs is already being made. However in wanting cases it will be supplied. Visiting cards are to be supplied to the Sub-Divisional IPs/ASPs.

Action: AD(MM)