Bi-Monthly meeting with the Postmaster General, Berhampur Region held on 22.03.2012

Present

	Administrative Side		Staff Side
1.	Shri S.P. Rajalingam, Postmaster General, Berhampur Region	1.	Shri Gopesh Dash, Member, AIAIASP-cum- ASP(Vig), O/o the PMG, Berhampur Region
2.	Shri A.K. Dash, Asst. Director (Staff) R.O. , Berhampur	2.	Shri H. S. Mahapatra, Asst. Circle Secretary, AIAIASP-cum-ASP(HQ), Aska Division, Aska

  

New Items

01-03/2012.     Provision of standard accommodation for functioning of Sub-Divisional Offices

Brief: The Department has liberalized the provision of accommodation for functioning of Sub-Divisional Offices. The present provision allows even private buildings to be taken on rent for functioning of Sub-Divisional Offices (in the same manner as for post offices and other administrative offices) where standard departmental accommodation is not available. The standard of accommodation fixed for Sub-Divisional Offices is 180 square feet. But Sub-Divisional offices are made to function in sub-standard and unhealthy accommodation in departmental buildings. The instruction of the Directorate in this regard has been re-circulated to Divisional units vide CO, Bhubaneswar letter No.Bldg/5-4/2002 dated 13.12.2007 with suitable instruction. The Divisional units were supposed to take action to provide standard accommodation in departmental buildings wherever available or to arrange provision of standard accommodation in private rented buildings.  But in some cases, Sub-Divisional offices are still functioning in sub-standard accommodation. The followings are some examples of functioning sub-divisional offices in sub-standard accommodation in Berhampur Region:

Sl. No.	Name of the Division	Name of the Sub-Division
1	Aska	Aska East Sub-Division
2	Aska	Aska West Sub-Division
3	Berhampur	Berhampur South Sub-Division
4	Koraput	Malkanagiri Sub-Division
5	Phulbani	Boudhraj Sub-Division
6	Phulbani	G. Udaygiri Sub-Division

 The Association requests for providing standard accommodation to all Sub-Divisional offices in a time-bound manner.

Reply:-      

        SPOs, Aska will take immediate steps to shift the Divisional Office from HO premises to a suitable rented building. On shifting of the same, the offices of Aska (East) and Aska (West) Sub-Divisions can function in HO Building with adequate space. In case it is not feasible then functioning of both the Sub-Divisional Offices at Hinjlicut LSG Offices will be considered.

          As regards to provide good accommodation for IP, Berhampur South Sub-Division, SSPOs Berhampur will please find out suitable accommodation in HO Building.

           As regards to Malkanagiri Sub-Division, it is learnt that District Collector of Malkanagiri has agreed to provide one of the State Govt. owned building for functioning of SDI(P) Office, SSPOs, Koraput Division will please maintain liaison with the Dist. Administration of Malkanagiri District in this connection.

           As regards to Bodhraj Sub-Division, SPOs, Phulbani Division will please submit a proposal for required renovation of the present SDI(P) Office building. On receipt of the same the proposal will be examined at this end.  

          As regards to G.Udayagiri Sub-Division, the office is functioning in a suitable room of G.Udayagiri PO building. The Office room of G.Udaygiri Sub-Division has been recently renovated under Project Arrow Look and Feel.

(Action:-SSPOs, Berhampur & Koraput / SPOs, Aska & Phulbani and Sr. Postmaster, Berhampur HO)    

02-03/2012.     Request for payment of entire house rent by the Department for  Digapahandi Sub-Divisional Office .

 Brief: Presently, Digapahandi Sub-Divisional Office is functioning in a rented building at a monthly rent of Rs.1000/- per month. Out of Rs.1000/-, Rs.400/- is being paid by the Department and remaining Rs.600/- is being paid by the IP, Digapahandi Sub-Division. The practice followed in this case is not correct according to rules.

 The Association requests for payment of entire house rent by the Department for Digapahandi Sub-Divisional Office.

Reply:-

          SSPO, Berhampur will please examine the feasibility of functioning of SDI(P) Office from Digaahandi TC SO and submit report. (Action:-SSPOs, Berhampur)

03-03/2012.     Supply of furniture to Sub-Divisional Offices

Brief:  In most of the Sub-Divisional Offices the available furniture are either old ones and in damaged condition or there is no required furniture like Chair, Table, Almirahs, Racks etc. The Association requests for issue of suitable instruction to all the Divisional units under RO, Berhampur to supply required furniture like Chair, Table, Almirahs, Racks etc. 

 Reply:-

          In our Region there is no shortage of furniture like Chair, almirah, racks etc. in Sub-Divisional Offices. The Divisional Heads are directed to supply of 5’x 3’ table and one Executive Chair to all the Sub-Divisional Inspectors from the available fund. (Action:-All SSPOs/SPOs in Berhampur Region)