BI-MONTHLY MEETING WITH THE DPS(HQ)

Present

	Administrative Side		Staff Side
1.	Shri Suvendu Swain, DPS(HQ), Circle Office, Bhubaneswar	1.	Shri Pitabasa Jena, Circle Secretary, AIAIASP-cum- Manager(Project Arrow) O/o the CPMG, Odisha Circle,  Bhubaneswar
2.	Shri B.N. Mishra, Asst. Director (WL) Circle Office, Bhubaneswar	2.	Shri Khageswar Mallick, CWC Member-cum-ASP(TO), O/o the CPMG, Odisha Circle, Bhubaneswar

New Items

Item No.1-3/2012.Request for required amenities and civil maintenance of Inspection Rooms in the Circle.

 Brief:- Most of the Inspection Rooms in the Circle are in very bad shape and condition without regular maintenance of civil work. In some cases there is even no required furniture like fixed Beds, Mattresses, Sofa, Almirahs, Dining Table, Sofa etc. Case of the IR at Ashoknagar MDG is cited as an example. Most of the fixed beds and mattresses in the IR at Ashoknagar MDG are damaged and is being managed with folding beds. The Association requests for issuing orders for providing the required civil maintenance and amenities/ furniture like fixed Beds, Mattresses, Sofa, Almirahs, Dining Table, Sofa etc in the Inspection Rooms in the Circle.

Reply:-Administrative approval and Expenditure sanction for Rs.1,96,543/- has already been accorded towards renovation of Ashoknagar MDG Inspection Room vide CO No. Bldg/16-436/2002 dated 12/1/2011. The suggestion of the Association for supply of 6 Beds, 6 Mattresses, 6 Pillows, 6 Mosquito Nets, 3 Almirahs etc. for all the rooms will be considered. The SSPOs, Bhubaneswar Division will be directed for supply of the same to the Inspection Room in 3 phases.

Action:-AD(Building)

 Item No.2-3/2012.Request for not entrusting the work of IPs to ASPs for a longer period.

 Brief:- In some cases ASPs are being ordered to work in the posts of IPs in combination of duty for months together. For example the case of Office Supdt., Bhadrak Division which is being managed ASP(OD) since 1/12/2011. This Association requests for issue of instruction to all concerned not to entrust the work of lower posts to ASPs.

Reply:- Shri Bibhuti Bhusan Sahoo has been posted as OS, Bhadrak Division and already joined on 5/3/2012. This aspect will be monitored.

Action:-AD (Staff)

(Item closed)

Item No.3-3/2012.Request for supply of a Swamy’s Hand Book-2012 published by M/s Swamy Publications to all Inspectorial Staff.

Brief:- The various orders based on the Sixth Pay Commission’s Report and subsequent changes have been incorporated in the respective chapter viz. FRSRs and TA, Leave, Pension Rules etc. Swamy’s Hand Book. Inspectorial staff are required to keep themselves updated on the changes in the FRSRs and TA, Leave, Pension Rules etc. for day to day discharge of their duties. It is therefore, requested that all Inspectorial Staff in the Circle may kindly be provided with a Swamy’s Hand Book – 2012.

Reply:- The Divisional Heads will examine its utility and decide for their own IPs/ASPs.

Action:-AD (MM)

(Item closed)

Old Items

Item No.4-9/2011.Request for repairs/renovation of IQ at Puri.

Brief:- The IQ at Puri is in very bad shape due to non-maintenance. Some photo shots on 3/7/2011 are attached. The photos themselves will speak about the conditions of the IQ. The condition of the IQ presents the bad image about maintenance of the IQ to the visitors to the tourist place from both inside and outside the Circle. Repairs/ renovations of the IQ with the AC facility is requested.

Reply:- The SSPOs, Puri Division will be directed to do the necessary maintenance of the repairing work of Puri IQ

Action:-AD (Building)

Item No.6-9/2011.Request for writing to Directorate to re-allot all surplus IPs of Odisha Circle working in other Circles.

Brief:- Odisha Circle has got 9 surplus IPs of 2009 batch from other Circles while  surplus IPs of Odisha Circle belonging to 2008 batch are working in other Circles. It is requested to write to Directorate to re-allot all senior batch IPs of Odisha Circle working in other Circles to Odisha Circles in place of surplus IPs of other Circles allotted of Odisha.  

Reply:- The ADG(DE) has been requested to allot the surplus IPs of Odisha Circle working in WB and CG Circle vide CO letter No. ST/20-9/2011-Trg dated 04/11/2011 and reminder dated 06/01/2012.

Action:-AD (Staff)