Bi-monthly meeting with DPS(HQ) on 27.03.2009

The following items have been taken up in the bi-monthly meeting with DPS(HQ) on 27.03.2009. Formal reply is awaited.

1. Request for provision of Shed for vehicles (Motor Car and motor-bikes) with security personnel in the campus of Circle Office, Bhubaneswar
Brief: At present a shed for parking of cycles and motor bikes of staff of CO is provided without security arrangement. As the space available in the shed is grossly inadequate most of the vehicles are parked outside in open space in front of CO building with exposure to sun and rain. Instances are there that motor-bikes have been stolen due to want of watch and ward system. Recently, a thief was caught attempting to steal a bike in the shed and was handed over to Police patrolling party. Many more instances of theft of vehicles are apprehended due to want of security arrangement. It is therefore, requested to arrange provision of shed for motor car and bikes in the Circle Office campus with security personnel to guard the vehicles.

Oral reply during the discussion: Construction of a shed will be considered. However, no security can be provided at Department's cost.
2. Request for provision of furniture for seating arrangement of O/s mails attached to Sub-Divisional offices.
Brief: No sitting arrangement for Overseers Mails is provided at almost all Sub Divisional Offices. No table is provided. Two O/S Mails attached to the Sub-divisional office are forced to sit in the front and work in the same table of IPs/ASPs. If any public or respectable customer attends the office, awkward situation arises. Visitors hesitate to accept the offer to sit in the chair meant for O/S Mails forcing the latter to loiter. Hence, two tables with chairs for O/S Mails may be ordered to be provided for each Sub Divisional Office.

Oral reply during the discussion: Should be taken up informally with Divisional Heads wherever there is necessity. Divisional Heads have financial power upto Rs.15000/- per case in a year to provide furniture to Sub-Divisional Office.
3. Request for providing proper accommodation for Sub-Divisional Office at Kujang under Cuttack South Division:
Brief: Kujang Sub-Divisional Office under Cuttack South Division is made to function in a store room of about 90 sft size at the back side of Kujang Departmental PO building. The accommodation is not only insufficient but unsuitable also. It is requested to consider issuing orders for functioning of the Sub-Divisional Office in the Type-II staff quarter which is earmarked as the post-quarter of IP Kujang, in place of the existing unsuitable and insufficient accommodation.

Oral reply during the discussion: Report from the SPOs Cuttack South will be called for and examined.
4. Request for part-time contingent allowance for drinking water and sweeping of Sub-divisional Offices:
Brief: There is no provision for supply of drinking water and sweeping of the Sub Divisional Office. Just like single-handed NDTSO the Sub Divisional Heads may be allowed water and sweeping charges for engaging part-time contingent staff for the purpose.

Oral reply during the discussion: Will be examined on case to case basis. The Association has to point out locations/ Sub-Divional Offices for which it is necessary.

Members working in Berhampur and Sambalpur Regions are requested to suggest items for taking up the same as agenga for the next meetings with PMG Berhampur and DPS Sambalpur. Kindly send the suggestions to the e-mail Id of the Association.