Minutes of Bi-Monthly Meeting with the PMG, Sambalpur held on 22-01-2014

Present

	Administrative Side		Staff Side
1.	Col. J. Kanhar, PMG, Sambalpur Region, Sambalpur	1.	Shri Kamalendu Panda, Member-cum- ASP(vIG),  O/o the PMG, Sambalpur Region, Sambalpur
2.	Shri B.N. Purohit Asst. Director-I RO, Sambalpur	2.	Shri Jameswar Garnaik, Asst. Circle Secy-cum-ASP(Investigation), O/o the PMG, Sambalpur Region, Sambalpur
3.	Shri B.D. Pradhan Asst. Director-II RO, Sambalpur

Old Agenda

2-6/2013  Provision of Departmental Accommodation for the Office of Inspector of Posts, Patnagarh Sub-Division.

Reply:-Patnagarh MDG is continuing in the existing building where FRAC is yet to be carried out. It has been proposed that IP Office can be accommodated in the present building by de-quarterising the residence. After visit of FRAC, this will be finalized. Minutes of FRAC will be called for in respect of the new proposed building. SPOs Balangir will be asked to expedite the process.  

Action:-SPOs, Balangir  Division/AD(Bldg), RO

1-8/2013   Request for adherence of Time-schedule for preparation / completion of APARs of IPs/ASPs.

Brief: The time-schedule for preparation / completion of APARs has been prescribed in Dept. of Per. & Trg. OM dated 23-7-2009. But, in many instances the Reporting Officers and Reviewing Officers are not strictly adhering to the time line to complete the APARs. The APARs of almost all IPs/ASPs of Sambalpur Region for the year 2011-12 have not been completed and disclosed so far to the officers reported upon.

This Association urges for immediate completion/disclosure of APARs for the year 2011-12 and requests to put a system in place for monitoring on adherence of Time-schedule for preparation / completion / disclosure of APARs in future.

Reply:-      Action is being taken for review of IPs/ASPs by the competent authority. Factual position will be ascertained from the reviewing officer and it will be informed to all concerned.  

Action:-All Divisional Heads /AD(Staff), RO

2-8/2013    Request for provision of Window facility in Deogarh Sub-Divisional Office and supply of Visitor’s Chair.

Brief: Accommodation available for Deogarh Sub-Divisional Office is insufficient and there is also no available window. There is also requirement of Visitor’s Chair.

  

This Association requests for provision of Window facility in Deogarh Sub-Divisional Office and supply of Visitor’s Chair.

Reply:-      Vsitors chair for office of the IP, Deogarh will be supplied soon. The feasibility of providing a window in the office is not possible due to it’s location in the building. However one exhaust fan will be provided in the office.

Action:-SPOs, Sambalpur Division/AD(Bldg), RO

3-8/2013    Request for supply of furniture to Champua Sub-Divisional Office.

Brief: It is learnt that there is need of furniture like Table for the Sub-Divisional Head, Almirah and Visitor’s Chair at Champua Sub-Division under Keonjhar Division.

  

This Association requests for provision of furniture to Champua Sub-Division under Keonjhar Division.

Reply:-      One table for use of IP, Champua has already been purchased on 16-09-2013. Other items will be supplied.  

Action:-SPOs, Keonjhar Division/AD(Bldg), RO