Four-monthly meeting with Chief PMG held on 26.04.2011

All Associations in the Circle were allotted time of only one hour from 12.30 PM to 01.30 PM on 26.04.2011 for discussion in the four-monthly meeting with Chief PMG. The meeting started late at 01.10 PM as the previous meeting with other Unions was not over by the scheduled time.

CS pointed out the specific aspect of delay in making ad hoc arrangement in the vacant posts of ASPs and non-filling up of vacant posts of IPs through ad hoc arrangement for which existing IPs and ASPs are made to carry the avoidable extra burden of duties of vacant posts for indefinite period. Instances were mentioned where vacancy in posts of ASPs arose in May 2010 but orders for ad hoc postings were issued after 11 months in April 2011.

On the question of issue of instruction to Divisional Heads to make ad hoc arrangement in vacant posts of IPs, the administration maintained that there is no need for it as the Divisional Heads have been verbally told to make such arrangement. The administration defended its action leaving the blame on the Divisional heads for not making the arrangement in the vacant posts of IPs within their competency.  On the question of delay in making ad hoc arrangement of ASPs, the administration mentioned procedural delay as the reason.

In fact, the administration in its reply showed no sign of any concern for the day. The reply was rather routine and evasive blended with arrogance (so far as oral reply is concerned). The four-monthly meeting is not even held at regular intervals. It is to be seen whether administration acts on its assurances as per the formal written reply given.

The item-wise reply of the administration is furnished below for information of our members.

New items

Item No. 4-4/ 2011: Request for avoiding delay in making ad hoc / officiating arrangement in vacant posts of IPs & ASPs

Brief:     A number of posts of IPs are kept vacant for years together with the arrangement that existing IPs are given extra burden of vacant posts for indefinite period.  This Association had taken up the matter in bi-monthly meeting with DPS(HQ) vide item No.1-5/2008. Reply was given to the Association during bi-monthly meeting on 26.06.2008 that instruction would be issued to Divisional Heads to make ad hoc arrangement in the vacant posts of IPs.  But this Association is not aware if any such instruction has ever been issued by Circle Office. To the contrary it is learnt from some Divisional Heads in HQ Region that Circle Office discouraged them to make ad hoc arrangement in vacant posts of IPs leaving the extra burden of work on the existing Inspectorial staff to continue for indefinite period. 

Now a number of posts of ASPs are vacant for months together.  They have not been filled up through ad hoc arrangement despite a number of requests from the Association to take timely action to fill up the vacant posts of ASPs. The Association has been observing that the Circle Administration’s attitude towards IP line official is indifferent and unhelpful which is not at all good for running the administration efficiently. The Association once again urges the Circle administration to look into this aspect to see that avoidable extra burden is not imposed on the existing IP line officials by allowing the vacancies in posts of ASPs to continue for months together.

Reply by administration: Action will be taken in this regard

Item No.5-4/2011: Non-issue of final gradation list of IPs and ASPs.

Brief:     After pursuing the case consistently for quite a long time, a draft gradation list of IPs and ASPs corrected upto 01.07.2008 was issued by Circle Office with a number of errors. Final gradation list incorporating the corrections was supposed to be issued within a reasonable time. But the final gradation list is yet to be issued even after a lapse of nearly three years since the draft gradation list was issued. The Association requests for issue of final gradation list with up-to-date changes.

Reply by administration: This will be done early.

Item No.6-4/2011: Non-consideration of cases omitted from granting financial upgradation under MACP Scheme.

Brief:     Representations submitted by a number of IP line officials omitted from grant of financial upgradation have not been considered yet. Cases of Sri Chaturbhuj Meher, PM, Sambalpur HO, Sri B B Negi, ASP(HQ) Bolangir and Sri Mukund Behera, ASP (Inv), RO, Sambalpur are some instances. The Association requests for immediate action to grant MACP in deserving cases.

Reply by administration:  MACP shall be completed before 30.04.2011

Old Item

Item No.2-12/2009: Request for required amenities and civil maintenance of Inspection Rooms in the Circle.

Brief: Most of the Inspection Rooms in the Circle are in very bad shape and condition without regular maintenance of civil work. In some cases t5here is even no facility for regular water supply. Case of the IR at Ashoknagar MDG is cited as an example. The Association requests for issuing orders for providing required civil maintenance and amenities in the Inspection Rooms in the Circle.

Reply by administration: The Inspection Rooms at Ashoknagar MDG and Sahidnagar MDG are already renovated.